Below is our Standard Risk Level Evaluation.  It has 31 privacy and security questions for you to answer and will take approximately 10 minutes to complete. As part of the Paragon Cyber Solutions system, the results will be made available immediately after the evaluation.

Please be sure to answer each question as truthfully and accurately as possible.  Your answers are critical to the success of the overall report.

At the end we will ask for your name, company name and email and give you a detailed report immediately. The report is a graphical analysis that shows where you are with compliance.  For each question answered, the report will give you a risk level, a detailed explanation and full recommendations based on how you answered each question.  Enjoy!

Personal Information Types
      • To which of the following items of Personally Identifiable Information (PII) do you have access? Please check all that apply.
        • Names
        • All geographic subdivisions/addresses smaller than a State
        • All elements of dates (except year)
        • Telephone numbers
        • Fax Numbers
        • Electronic mail addresses
        • Social Security Numbers
        • Medical record numbers
        • Health plan beneficiary numbers
        • Account numbers
        • Certificate/License Numbers
        • Vehicle identifiers and serial numbers, including license plate numbers
        • Device Identifiers and Serial Numbers
        • Web Universal Resource Locators (URLs)
        • Internet protocol (IP) address numbers
        • Biometric identifiers, including finger and voice prints
        • Full face photographic images and and any comparable images
        • Genetic data
        • Please list any previously unmentioned Personally Identifiable Information (PII) to which you have access (separate by commas). If none exist, leave blank.
Personal Information Access
        • Select one of the following which best describes your company's access to your client's Personally Identifiable Information (PII).
        • You store the PII on your own systems (e.g. servers, laptops, USB drives, etc.) and you also do business processing with the PHI for your client. The PHI *is* encrypted.
        • You store the PII on your own systems (e.g. servers, laptops, USB drives, etc.) and you also do business processing with the PHI for your client. The PHI is *NOT* encrypted.
        • You store the PII for your client in a type of data warehouse, but you do not access the data to do any business processing, and the data *is* encrypted. PHI in your possession is never stored on endpoints (e.g. laptops, USB drives, etc.).
        • You store the PII for your client in a type of data warehouse, but you do not access the data to do any business processing, and the data is *NOT* encrypted.
        • You access PII on your client's system through some type of secured remote access connection (e.g. VPN or dedicated line), but you never store the PHI on any of your own systems or storage devices.
        • You must go to your client's facilities to access the PII, but you cannot remove any PII or access it from a remote location.
Security and Privacy Management Questions
      • Name the formally designated person or position that serves as your organization's privacy and security officer, or otherwise has assigned responsibility for privacy and security. If none, leave blank.
          • When was the last time you updated your documented privacy and information security policies and procedures?
          • Less than 12 months ago
          • 1 - 2 years ago
          • 3 - 5 years ago
          • More than 5 years ago
          • We do not have any documented policies or procedures
          • Describe how the privacy and information security policies and procedures are communicated to all personnel, and made available for them to review at any time. Check all that apply.
            • Via Email
            • Put on Company Intranet
            • Put on Internet Site
            • Distribute Printed Copies
            • Make Available in Management Policy Binders
            • Some Other Method
            • Policies and procedures are not communicated or provided
              • Do you provide regular training and ongoing awareness communications for information security and privacy for all your workers.
              • Yes
              • No
              • We do some awareness communications, but not formal training
              • We have done some training, but not regularly. And we do not provide awareness communications.
                • When was your most recent information security and privacy training?
                • Less than 6 months ago
                • 6 - 12 months ago
                • 1 - 2 years ago
                • More than 2 years ago
                  • When did you perform your most recent information security risk assessment? NOTE: This compliance assessment you are currently taking is NOT a full security risk assessment, so do not count this as your most recent security risk assessment.:
                  • Less than 12 months ago
                  • 1 - 2 years ago
                  • 3 - 5 years ago
                  • More than 5 years ago
                  • We've never done a risk assessment
                    • When was the last time you performed a vulnerability assessment or penetration scan on your networks and systems? NOTE: These are typically automated scans, and are not the same as a full security risk assessment.
                    • Less than 12 months ago
                    • 1 - 2 years ago
                    • 3 - 5 years ago
                    • More than 5 years ago
                    • We've never performed a vulnerability assessment or penetration scan on our networks and systems.
                      • Do you require all types of sensitive information, including personal information and health information, to be encrypted when it is sent through public networks and when it is stored on mobile computers and mobile storage devices?
                      • Yes
                      • No
                      • In some storage or through public networks, but not both, or in some cases but not others.
                        • Do you require information, in all forms, to be disposed of using secure methods?
                        • Yes
                        • No
                        • For some forms, but not all
                          • Do you have a documented security event monitoring, security incident plan, and breach response and notification plan, and teams or staff to support the plan?
                          • Yes
                          • No
                          • We have half of these, but have more work to do.
                            • External Parties: Do you outsource any activities involving Personally Identifiable Information (PII) or other confidential information obtained from the covered entity?
                            • Yes
                            • No
                            • Not Sure
                              • If yes to above, does your organization have Business Associate Agreements in place with each of these third parties?
                              • Yes
                              • No
                              • Not sure; we may have some in place but probably not all
                                • Do you follow a process to identify new data protection legal requirements? (e.g., new state breach notification requirements)?
                                • Yes
                                • No
                                • We have an outside lawyer that we depend upon to tell us our legal requirements. We do not know if they have a formally documented procedure to do so, though, and hope that they would let us know when some new data protection requirement comes up.
                                • We try to do what we're supposed to, but it is not a formal comprehensively documented procedure.
                                • Check all the following standards and regulations for which you can verify compliance:
                                  • HIPAA/HITECH
                                  • ISO/IEC 27001
                                  • PCI-DSS
                                  • COPPA
                                  • Applicable state breach notice laws
                                  • Other
                                  • None
Personnel Security
        • Does your organization perform background checks to examine and assess an employee's or contractor's work and criminal history?
        • Yes
        • No
        • We are a small organization of 1-5 persons and are not planning to hire anyone in the future, so this action is not applicable to our business.
          • Are your employees required to sign a non-disclosure agreement upon hire, and then again annually?
          • Yes
          • No
          • We are a small organization of 1-5 persons and are not planning to hire anyone in the future, so this action is not applicable to our business.
            • Do you have a formal process to manage the termination and/or transfer of employees?
            • Yes
            • No
            • We are a small organization of 1-5 persons and are not planning to hire anyone in the future, so this action is not applicable to our business.
              • Do you have physical security controls (e.g., door locks) to prevent unauthorized access to facilities and a facility security plan?
              • Yes
              • No
              • We are a completely mobile business and use no office space; all our employees work from their home. So this action is not applicable to our business.
                • Do you have controls on systems and networks that host, process and/or transfer sensitive information, including the use of firewalls and controls for protecting network devices from unauthorized access and data-theft?
                • Yes
                • No, we have one or none of these types of controls in place.
                • We have some of these controls in place, but not all of them.
                • We use a managed systems provider (MSP) that is responsible for and manages all the systems and networks we use for our business. So this action is not applicable to our business; it is the responsibility of the MSP.
                  • Are connections to your networks and systems logged and monitored?
                  • Yes
                  • No
                  • We do some logging, but we don't log everything involving all types of access to PHI on systems and networks.
                  • We use a managed services provider (MSP) so we are not sure, but we think they are.
                    • Do you have a formal access authorization process based on 'least privilege' (employees are granted the least amount of access possible in order to perform their assigned duties) and need to know (access permissions are granted based upon the legitimate business need of the user to access the information)?
                    • Yes
                    • No
                    • We have a loose rule about this, but we do not have a formal access authorization procedure in place.
                    • We are a small organization of 1-5 persons, do not use an MSP, and we do not create software, so this action is not applicable to our business.
                      • Do you require each user ID to be unique and not shared with others, and have a process to remove them when the user leaves the organization?
                      • Yes
                      • No
                      • For the most part. But we have one or a very few IDs we share.
                        • Have you implemented anti-malware (e.g., anti-virus, spam filters, etc.) on your computers and supporting systems?
                        • Yes
                        • No
                        • We have some anti-malware tools in place on our systems and personal computers, but we should implement more to cover everything.
                        • We use a managed services provider (MSP) to do all our computing activities, so they need to have anti-malware in place, not us.
                          • Media handling: Do procedures exist to protect documents (e.g., paper files, prescription labels, print materials, etc.) and computer media (e.g., tapes, disks, CD-ROMs, etc.), from unauthorized disclosure, modification, removal, and destruction? Is sensitive data encrypted when stored on laptop, desktop and server hard drives, flash drives, backup tapes, etc.?If the answer is "No" to either of these questions, answer "No".
                          • Yes
                          • No
                          • We use a managed services provider (MSP) to do all our computing activities, so they need to have media handling procedures in place, not us.
                            • Segregation of Computing Environments: Are development, test and production environments separated from operational IT environments to protect production (actively used) applications from inadvertent changes or disruption? Are the data files of your business clients segregated from one another? If the answer to either question is "No" indicate "No" as your answer. Or, is this not applicable at your organization?
                            • Yes
                            • No
                            • We use a managed systems provider (MSP) and are not sure, but we think they are.
                            • We are a small organization of 1-5 persons, do not use an MSP, and we do not create software, so this action is not applicable to our business.
                              • Segregation of Duties: Are IT and information management duties separated, where appropriate, to reduce the opportunity for unauthorized modification, unintentional modification or misuse of the organization's IT and information assets? Or, is this not applicable at your organization?
                              • Yes. They are separated.
                              • No. They are not separated. Provide an explanation for why in the field below.
                              • We are a small (1 - 5 person) business and we all know each other well and perform many different duties, so this action is not feasible to our business.
                                • Change Management: Do formal change management procedures exist for networks, systems, desktops, software releases, deployments, and software vulnerability (e.g., virus or spyware) patching activities? Or, is this not applicable at your organization? If not applicable, please explain why.
                                • Yes. We follow formally established change management procedures.
                                • No. But this is something we should do.
                                • We use a managed systems provider (MSP) and are not sure, but we think they are using change management procedures.
                                • No. We do not need to have change management procedures. See our reasons why below.
                                  • Implementation: How would you evaluate your current implementation of all of the controls necessary within an information security and privacy management program?
                                  • We have fully implemented all the controls and we are now managing ongoing compliance.
                                  • We have around half to most of the controls implemented, but still have some work to do.
                                  • We are just getting started, but have some of the controls fully implemented.
                                    • Documentation: Could you provide documentation (e.g., information security policies, supporting business documentation, etc.) for all the controls above within 24 hours or request?
                                    • Yes, we have everything well documented and can provide upon request.
                                    • For most of the controls above, yes, but some would take longer
                                    • No, we still need to do a lot of documentation, but we're working on it.
Basic Information About Your Company
      • Company Name
        • Primary Contact Person
Final Step: Please enter your name & email so we can let you know when we have more helpful information security and privacy tools available for you to use.
    • Contact Name    (Optional,but we use this to personalize your printable report)
    • Email    (Required to send you notices when we have more tools for you to use.)